ACADEMIC RESOURCES
Academic Integrity Principle
Any instance of academic dishonesty may subject a student–athlete to disciplinary action, up to and including, separation from athletics or the university. Fundamental to the principle of independent learning is the requirement of honesty and integrity in the performance of academic assignments, both in the classroom and outside. Students who submit work which is not their own or who commit other acts of academic dishonesty may forfeit the opportunity to continue at East Central University as an athlete or a student. The Department of Athletics depends on the willingness of students, individually and collectively, to maintain and perpetuate standards of academic honesty. Each Tiger student accepts the responsibility to be honorable in the student’s own academic affairs, as well as to support the Principle as it applies to others.
Office of Admissions & Records ? Administration Building ? 559-5239
All freshman student-athletes are eligible for registration and may register on their assigned day of registration during the summer prior to their initial year once they have completed required academic advising and have no other holds have been placed on their records.
Continuing student-athletes register for classes through the normal processes. Student-athletes will not be permitted to register for classes without the required academic advising and will not permit them to drop or add courses after initial registration without the written approval of the Assistant AD for Compliance/Academics and the Financial Aid office. Student-athletes may not drop or add classes through the phone or web if available.
Withdrawing from classes
No student-athlete should have his/her academic future endangered by having to remain in a potential high-risk academic situation. Therefore, student-athletes may drop classes at anytime, even if such action jeopardizes his/her immediate or future athletic eligibility to compete and/or receive financial aid. However, no student-athlete should take such action without being fully aware of the consequences. Therefore, student-athletes wanting to drop a class should follow the following procedures:
• A hold is placed on all student-athletes registration so that they may not drop courses without written permission from the Athletics and Financial Aid Departments.
• The student-athlete who wishes to drop a course first meets with the instructor and then the coach.
• The coach explains the potential consequences of dropping the class.
• If the student-athlete still wishes to drop the class he/she meets with the Assistant AD for Compliance/Academics and completes the Drop Form which must be signed by Assistant AD for Compliance/Academics and the Financial Assistance Office.
• The Assistant AD for Compliance/Academics contacts the instructor about the student-athlete’s class performance and status if necessary.
• The student-athlete takes the completed form to the Registrar’s Office to complete the drop process.
• The Assistant AD for Compliance/Academics checks the student-athlete’s enrollment status on-line.
• If the student-athlete drops below full-time status (12 units) all applicable NCAA rules will be enforced and student-athlete will be held out of practice and competition. Cancellation of Financial Aid is permitted at this time but will be handled on a case by case basis.
Academic Advising
Academic Advising – Department of Athletics
It is Department of Athletics policy that each head coach is directly responsible for overseeing the academic progress of each student-athlete involved in his/her program. The assigned Faculty Academic Advisor should perform the actual academic advisement. Coaches may supplement this advisement but not supplant it. Semester grades indicate academic progress and are available through a printout of all athletes enrolled. Coaches are encouraged to establish a progress report each semester for all his/her student-athletes.
The Compliance Office will continually work with academic departments via the Registrar to keep the advisors current on NCAA regulations and requirements. Coaches and athletes should contact the Compliance Office or the specific academic advisor any time they feel there may be some question about the advice a student-athlete has received. A student-athlete’s opportunity to participate should not be compromised due to ignorance of NCAA academic eligibility standards.
Beginning freshmen athletes for the fall who have not pre-enrolled will now need to attend the freshman advisement/enrollment session on the posted dates. Students needing to take assessment tests may do so by appointment immediately. Students may not enroll if they have not attended the advisement/enrollment session.
Also, following the tradition started last year, all beginning freshmen are required to attend freshman orientation scheduled for the Saturday and Sunday prior to the first day of classes. Some exceptions are made for athletes on some of the activities but since certain sessions are used as part of the UNIV 1001 class, athletes will need to attend those. Dr. Delma Hall will be able to provide you with more information concerning the orientation meetings. Of course, this is an excellent way for our new students to become familiar to the campus and the freshman experience, therefore, attending as much as possible is to their advantage.
Progress Reports
The Department of Athletics requires all sports to do at least mid-semester grade or progress reports on all their student-athletes. The head coach may request grade and attendance information more frequently if desired, but at the discretion of the faculty. This information is shared with the head coaches and the student-athletes. Student-athletes are encouraged to take advantage of academic resources early in the semester so that little problems do not become big problems.
Study Hall
Study Hall – Department of Athletics
Study Hall procedures are covered below, however in other documents as produced by the head coaches who are in charge of team study halls or team study policy may be added to the departmental policy. Academics counseling and tutoring services are also available through the Compliance/Academics Office. In addition, tutors may be secured through Tutoring and Learning Services. Study hall is monitored by graduate assistant coaches and student assistants of the athletic department. Misbehavior during study hall hours will be dealt with using the Student-Athletic Code of Conduct.
Study Hall
Library, 2nd floor
Sunday 5-8 PM
Monday – Thursday 7-10 PM
Computer use policy
· Can’t type papers
· Can’t log in at library to save work on an “H” drive
· Can bring laptops “wireless”
Food Policy
· Drinks must have lids.
· Snacks can be eaten anywhere and purchased in the designated snack area.
3rd floor “Group Study Room”
· Available upon request, should call Dana at ex 564
· White board available for use
· Audio Visual can set up for film viewing (but book through Dana).
· Great for tutoring and can fit about 30 people
Required Attendees:
· All incoming student-athletes (freshman) or those with below a 2.5 GPA overall.
Length of attendance:
· 6 hours per week documented in study hall
· Study hall time can be done in the writing center, one-on-one with a tutor, but must be documented
· If for some reason there is no time during the week to get in the 6 hours, they can be made up the following week.
· Non-attendance will result in a deduction in playing time at minimum if not handled correctly by the head coach of that particular sport.
Cross Campus Academic Advising Services
Most athletes upon initial enrollment will be advised by the Compliance Officer, Justin Graham. During the academic career of the student-athlete advising may be done with a professor in the departments of their major or by their head coach if appropriate. The Academic Advising Center is responsible for assessing all beginning freshmen, and advising and enrolling all beginning freshmen who declare an undecided major; for providing professional development for faculty advisors; for serving as an information, resource, referral and customer service center for all ECU students needing current information about academic rules and regulations.
111 Danley Hall
Hours: 8:00 a.m. - 5:00 p.m. Monday - Friday
(580) 559-5697
All student-athletes are required to meet with their academic advisor prior to registration each semester. Student-athletes that fail to meet this requirement prior to their opportunity to register will be unable to register for classes until they have done so and will forfeit their priority status. Academic advisors are available to assist students with their educational plans, course selections, degree requirements and other academic transactions. To locate their academic advisor and/or to find out more information about academic advising, student-athletes should contact the Athletic Department Compliance Office. Student-athletes should be aware that academic advisors are there to advise all students and they may or may not be experts on NCAA academic eligibility issues. If there are questions about NCAA eligibility the student-athlete should check with the Compliance Office.
Retention Standards
A. Retention GPA Requirements
A student will be placed on academic probation if he or she fails to meet the following requirements:
Credit Hours Attempted Retention GPA Requirements
0 through 30 semester credit hours 1.7
Greater than 30 semester credit hours 2.0
Freshman students, 30 or fewer credit hours, with a GPA of 1.7 to less than 2.0 will be placed on academic notice. Any student not maintaining satisfactory progress toward his or her academic objective as indicated above will be placed on probation for one semester. At the end of that semester, he or she must have a semester GPA of 2.0 in regularly-graded course work, not to include activity or performance courses, or meet the minimum retention GPA standard required above, in order to continue as a student. Students not meeting either of these criteria will be immediately suspended and may not be reinstated until one regular semester (fall or spring) has elapsed. Students suspended in the spring semester may attend, at the discretion of the suspending institution, the summer session immediately following spring suspension. However, such students may enroll only in core academic courses which meet the general education requirements or degree requirements. Only students under the first-time suspension status at the suspending institution are eligible. To continue in the fall semester, such students must achieve a 2.0 semester GPA or raise their retention GPA to the required level.
B. Additional Requirements
1. Suspension of Seniors
An institution may allow a student with 90 or more hours in a specified degree program who has failed to meet the retention grade-point average of 2.0 or the semester GPA of 2.0 to enroll in up to 15 additional semester hours in a further attempt to achieve the retention GPA requirement. During these 15 hours of enrollment, the student must achieve a minimum 2.0 semester GPA during each enrollment or raise his or her retention GPA to 2.0 as above. This senior suspension exception can be exercised only once per student.
2. Academic Suspension Appeals
Institutions have the discretion to establish an academic suspension appeals procedure. Such procedures should allow appropriate discretion in deserving cases. Academic suspension appeal procedures should require that the suspended student document any extraordinary personal circumstances that contributed to his or her academic deficiencies. Such events must be highly unusual such as the death of an immediate relative; a serious illness; severe financial distress; direct, significant work conflicts; unexpected, substantial family obligations; or personal crisis. Such appeals decisions should be made only following the thoughtful deliberation of an appropriate committee, which may include faculty, students, and administrators. Any institutional policies and procedures developed for the appeal of academic suspension decisions must be submitted to and approved by the State Regents. Annual reports detailing all decisions concerning appeals requests will be submitted to the State Regents. East Central University policy is as follows: An academic suspension appeals procedure is available at East Central University. The appeal must be based on extraordinary circumstances and must be filed a minimum of one week prior to the beginning of the following semester. Appearance at an Appeals Committee Hearing is strongly advised.
3. Readmission of Suspended Students
Students who are academically suspended by an institution will not be allowed to reenter the suspending institution for at least one regular semester (fall or spring) except as noted above. Institutions should develop policies and procedures to guide the readmission of suspended students process. Such policies should include the provision that suspended students can be readmitted only one time. Such students are readmitted on probationary status and must maintain a 2.0 GPA each semester attempted while on probation or raise their retention GPA to the designated level. Should a reinstated student be suspended a second time from the same institution, he/she cannot return to the suspending school until such time as he/she as demonstrated, by attending another institution, the ability to succeed academically by raising his/her GPA to the retention standards.
4. Reinstatement of Suspended Students at System Institutions
It is the intent of the State Regents that public higher education opportunities is provided for all citizens with the ability and desire to use these public services. As previously stated, students will not be permitted readmission to the suspending institution for a minimum of one regular semester (fall or spring). However, research indicates that many time students suspended from one institution may succeed in a new academic environment if given the opportunity. As such, institutions may develop a special admission procedure, subject to State Regents' approval, for students who are suspended from other system institutions and who would otherwise qualify for admission to the reinstating institution. Such students would be admitted at the discretion of the receiving institution and such admission would be probationary. Institutions admitting such students should provide the appropriate academic services to facilitate their success.
Tutoring
Assistance
Student-athletes needing tutoring help should seek assistance from their own team members and friends initially and then contact the compliance office for more professional assistance. Tutors assist students with questions and difficulties in a wide variety of different courses and subject matters. This tutoring is usually done in the tutoring area of the respective department or in the library. Occasionally, tutoring sessions will be held at other locations on campus for the students' convenience and will be noted on the course syllabus. Students who wish to receive tutoring usually need to make an appointment.
About the Tutors
The Department of Athletics attempts to provide a closely supervised learning environment where the peer tutors are carefully chosen. The primary goal of the tutor is to help students become independent learners. To reach this goal we assure you that our tutors will:
• Respect the confidentiality of all privileged information gained in the tutoring sessions
• Strive to remain proficient in their subject
• Share study skills and insight that have enabled them to be successful students
• Encourage students to think for themselves
• Increase a student's likelihood of academic success in a specific course
• Help students become self-confident, efficient and academically independent
• Prepare students to meet the University's academic standards and successfully attain their own individual educational goals
Tutoring Policies
Tutors may help students with:
• Homework that the student has attempted on their own
• Test preparation
• Questions regarding subject area
• Sharing study skill strategies
• Conceptual and structural organization of papers and essays
• General concepts involved in assigned projects
Tutors may NOT help students with:
• Take-home tests (unless consent is given to the TLC by the professor)
• Covering material if the student missed class
• Making study guides for a test
• Courses that are not taught at East Central University
• Final proofing of papers
Office for Students with Disabilities
Information
Disability Services is the designated campus office that verifies whether a student has a documented disability that significantly impacts his or her ability to access educational programs. Disability Services determines the appropriateness of a requested accommodation on an individualized, case-by-case basis according to the student’s disability documentation. They offer specific services, support and/or equipment to students with a disabling condition to assist in their academic and personal success.
Mission
The office of Disability Services, in supporting East Central University’s educational mission, acts within the Division of Student Development to assist ECU students with disabilities by offering services to promote and ensure that no student with a disability is denied the benefits of, excluded from participation in, or otherwise subjected to discrimination under educational programs and activities in accordance with the Americans with Disabilities Act of 1990 (ADA), Section 504 of the Rehabilitation Act of 1973, as amended, and applicable state law. Student input is vital to this mission.
Disability Services will work in collaboration with the student to determine what accommodations are needed through individualized discussion. While Disability Services primarily serves the student population, the office will also serve as a resource for faculty members and departments charged with the responsibility of providing academic access to students with disabilities. The philosophy of Disability Services is to promote independence, inclusion and to pursue innovation in services for students with disabilities at ECU.
Location and Contacts
(580) 559-5297/5677
Fax: (580) 559-5294
Room 159 Administration
disability services@ecok.edu
Teresa Walker, MSHR
Coordinator
(580) 559-5677
twalker@ecok.edu
Computer Labs
A complete listing of all the computer labs on campus can be found at the website mentioned above. The main labs available are below; in addition most academic departments have their own computer lab available to students in those programs. Please see that department or the website above for additional information on computer labs for each academic department.
Assessment/Academic Advising
Location: 105 Danley Hall
Hours of Operation
Monday-Friday 8:00 a.m.-5:00 p.m.
*Labs may be closed for classes, see posted schedule
Restrictions: No restrictions
Equipment/Software Hardware: 30 PCs, 1 laser printer
Software: Campus-wide licensed Software
*Student worker available in the lab for assistance
Writing Center
Location: Faust hall 147, Computer Lab
Hours of Operation
Monday-Wednesday 9:00 a.m. - 8:00 p.m.
Thursday - 8:00 a.m. - 3:00 p.m.
Friday - 9:00 a.m. - 3:00 p.m.
Saturday - closed
Sunday - closed
Restrictions: No restrictions - Wheelchair access computers available
Equipment/Software: Hardware: 2 PCs, 1 laser printers
Software: Campus-wide Licensed Software, 14 desktops with Microsoft Office, Various course-specific software programs such as SPSS
*Trained staff on duty for assistance
Career Services
The ECU Career Development Center offers services and resources to help current ECU students, alumni and employers reach their goals. The Center’s mission provides educational services, student learning opportunities, and programs enhancing the overall experience for the entire Tiger family. The Center is dedicated to helping students and alumni identify, develop and implement their career goals over a lifespan for success in a rapidly changing and culturally diverse society.
Career Development works to bring current ECU students, alumni, and employers the quality service they desire and expect. This center can assist you with your career path through graduation or transitioning from your current occupation to your dream job. The services Career Development provide includes: career exploration, online resume builder called Optimal Resume, Discover career.
